Administrative Assistant

Manages all office administrative activities, assists in facility management, and may supervise office personnel and the transportation of Team Members.

Essential Responsibilities/Job Duties

  • Schedule and organize complex activities such as meetings, travel, and department activities for all members of the team and clients assigned to region caseload. Type and design general correspondences, memos, charts, tables, graphs, reports, etc. Input data, answer phone calls and act as receptionist.
  • Assist Human Resources with hiring, on-boarding, file administration, payroll data entry, benefits enrollment etc. and Accounting with invoicing, monthly parent pay, petty cash fund and expense reporting for staff.
  • Prepare reports & any other required confidential documents for supported departments, including but not limited to health and welfare program reports, regional staff notes, personnel files, coordinating background checks and fingerprinting foster parents as required by state regulations, setting up new parents for parent pay, etc.
  • Work independently at the request of the regional director or regional offices, which may include: disseminating information, resolving accounting discrepancies, ensuring compliance with state contracts and licensure requirements, etc.
  • Responsible for preventing client abuse by adhering to all policies and procedures, attending periodic training, reporting suspicious and inappropriate behavior, following mandatory abuse reporting requirements, and ensuring clients are properly signed in and out, and only authorized adults are on premises.
  • Orders and maintains necessary office supplies, materials and equipment.
  • Locations: Greenfield, Indianapolis
  • Other duties as assigned. 
  • High school diploma or equivalent
  • One or more years of experience or training in an administrative role or equivalent combination of education and experience.
  • Must be experienced in working with all levels of the organization
  • Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, Access, PowerPoint)
  • Valid driver’s license and proof of automobile insurance.
For more information, please visit 
FIND YOUR PASSION. BE UNIQUE. SHARE IT WITH OTHERS. Everyone at Caregiver, Inc. Company is committed to a common goal – creating a world-class experience for our individuals. We are passionate about what we do while making a difference. We work with integrity, accountability, transparency, and compassion in everything we do because we understand those we serve have a choice in providers. Our company provides care to people with intellectual and developmental disabilities to lead their unique lives independently.
We believe it’s our job to take care of the PEOPLE (you) who take care of our PEOPLE (individuals we serve)! Therefore, we offer:
  • FREE virtual doctor visits with a prescription DISCOUNT card for all employees and members of the employee’s household.
  • NO CREDIT CHECK bank accounts to all employees with cash advance opportunities through Branch Bank.
  • $10,000 in tuition reimbursement annually to further your education endeavors for full-time eligible employees.
  • $10,000 in life insurance for all employees at no cost
  • Medical, Dental, Vision, Voluntary Life and AD&D, Supplemental Insurance, and 401K for eligible employees.
For more information, please visit
Keywords: Administrative Assistant, ADMIN, Assistant Staff, DSP, Direct Support Professional, Direct Service Provider, DSP, Caregiver, Caretaker, Intellectual Disability, Developmental Disability, IDD, Long-term Care, LTC, Home Health, Nurse Aide, Nurse Assistant, CNA, Home Health Aide, HHA


Assisting those we serve to enjoy productive, dignified, and fulfilling lives.